Archive for June 3rd, 2010
June 3rd, 2010 | 
Author: Microsoft Outlook Cheat Sheet: Tips And Shortcuts
The technically savvy amongst you will be familiar with the treasures of keyboards shortcuts available throughout the Microsoft Office suite. This article will highlight some neat keyboard shortcuts and useful tips in Outlook.
Tips
Here are a few simple tricks that are often overlooked:
Create a Cool Signature
Signatures save time through typing repetition and look professional but their true value lies in the promotion of a brand this could be your business or yourself!
Just follow these simple steps:
Select “Options” from the “Tools” menu.
Select the “Menu” tab then hit the “Signature” button.
From the Create Dialogue box select the “New” button.
Type your name and hit “Next”.
In the signature box enter information such as your name address phone number business name email address website.
Change the Look of Unread Messages
Outlook by default highlights unread messages in your Inbox with a bold font. You can change this font so it stands out more to a different font type colour or size. Tell a colleague so there are no more excuses for missing important emails!
To do this follow the easy guidelines below:
Select “View” then “Current View” and finally “Customize Current View” whilst you are in you inbox.
Then hit the “Automatic Formatting” button.
Select Unread Messages and then click on “Font”.
You will then be able to change the settings. Click “OK” when finished.
Important emails that require reviewing again can be marked as unread by right clicking the email message and selecting “mark as unread”.
Automatically Archive Old Mail using Outlook AutoArchive
This handy and easy to use tool automatically moves old messages to archive. All you have to do is specify how often you would like it done and Outlook takes care of the rest.
To turn on AutoArchive follow the steps below:
Select “Tools” and then “Options”.
Then select the “Other” tab and hit the “AutoArchive” button.
Specify how often you want Outlook to Archive old messages.
Check all other details such the archive folder and hit “OK” when ready.
Shortcuts
It is true to say the keyboard really is faster than the mouse for an array of commonly used tasks. The mouse operates in the sluggish point select and click manner. It’s a bit like the tortoise and hare story but this time the hare your fingers never gets tired!
Here is a list of speedy keyboard shortcuts that will knock seconds off that slovenly mouse. There is no need to try remembering them all only the ones that you use on a regular basis.
Messages
Check for new messages “Ctrl M”
Create a new message “Ctrl N”
Reply to a message “Ctrl R”
Reply to all “Ctrl Shift R”
Forward a message “Ctrl F”
Print an item “Ctrl P”
Contacts
Display address book “Ctrl Shift B”
Create a new contact “Ctrl Shift C”
Create a new Distribution List “Ctrl Shift L”
Create new appointment “Ctrl Shift A”
Organizing
Delete an item “Ctrl D”
Create new folder “Ctrl Shift E”
Move items to folder “Ctrl Shift V”
Create New Office Document “Ctrl Shift H”
Searching
Advanced Find “Ctrl Shift E”
Calendar
Go to today”s date “Alt D”
Go to a date “Ctrl G”
Move to appointments on current date hit enter twice to open item
Display the current week “Alt ” minus
Display the current month “Alt =”
Misc.
Open Help “F1″
Open Find dialog or Find pane “F3″
Expand dropdown menus use arrow keys to select from list “F4″
Refresh the current window Outlook 2003 Send/Receive in older versions “F5″
Move to next window element “F6″
Run spell check “F7″
Send/Receive “F9
About the writer:nbsp;nbsp;Author is certified Microsoft Office trainer for a company that is UK leader in Microsoft training.For more information on Outlook Training visit http://www.microsofttraining.net
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List Building Is Key To Online Success
List building is the ability to create an ever growing list of email addresses of people who are interested in whatever you have to offer online. It’s all about giving great value to your visitors and prospective customers in exchange for their email optin.
List building is really not that easy if you don’t have the right system in place and generating website traffic can be quite a task especially when you’re just starting out online.
List building is one way to generate traffic to your website and it should be a major part of your internet marketing campaign because you have the opportunity to gain the trust of your target audience who has already taken a leap of faith to optin to your list.
List building is all about optin conversion rates and the value of each subscriber over the life of the relationship. It is one of those things that’s best started sooner rather than later.
There are many ways to build a list and it can be as simple or as complicated as you want to make it. List building plays a major role in developing good relationships with your customers clients and visitors. It is one area where size really does matter because the bigger your list the more sales are generated and the bigger your income.
List building is very important for every online business and a squeeze page is one of the best tools you can use to quickly convert visitors into subscribers. On your squeeze page a visitor must submit their information in order to gain access to your site. This is usually in exchange for a free gift such as an ebook.
Another approach would be to put an optin form on your site to build a simple subscriber list that allows you to send out a weekly or monthly newsletter to entice your subscribers back to your website to buy a recommended product. Another way to help build your list quickly would be to joint venture.
If you have your own product forming joint ventures with wellestablished marketers is the fastest way to build your list. They may allow you to email to their list in exchange for a percentage of the profits or for a recommendation or a testimonial.
Social media sites videos blogs forums and the new Internet are all excellent prospects for building your list. Let your subscribers build your list for you. Building a list is usually easy; however building a responsive list that’s loyal is the real challenge.
Keep in mind that almost everyone is now using a list and your subscribers will probably be bombarded with hundreds of offers when a product launch is underway.
One way to help alleviate this problem is to build a separate list for each product you are offering.
There are numerous ways of building a list but every website should have a rudimentary subscriber or membership list just to build a sense of community and to keep track of repeat visitors. When subscribers from the basic list decide to optin they can be transferred to your more highly valued optin list.
The second list will be your more powerful list of clients with whom you have developed a stronger relationship of trust and who will be eager and happy to hear your offers. The subscribers on this list have learned to trust you and building trust online with your customers is the key to your online success.
List building is one of the more aggressive and powerful ways to make money online. It is the bread and butter for many Internet Marketers and as such should be treated accordingly.
The people on these lists provide your livelihood in many cases and excellent customer service goes a long way toward maintaining their trust and continued support. List building is one of the most important skills you will need to learn for internet marketing success and is something you simply cannot afford to ignore.
About the writer:nbsp;nbsp;Bob Withers is a professional sales and marketing person with over twenty years in the field. He has also turned his sights on network marketing to apply his trade. If you want to get in touch with Bob or learn more about sales and marketing please visit:Free Sales and Marketing Advice
