September 30th, 2009 | 
Author: Dont Send Small Bits Of Text Via Email In Microsoft Word Documents
Sure emailing your Microsoft Word documents is easy. Sure you do it all the time. And most likely it’s just as sure that you didnt know about the many problems related to the emailing of Word documents. Allow me to explain.
Though emailing Word documents to your friends and colleagues is usually a perfectly appropriate thing to do it really is best to use caution and to not assume that everyone will be able to read or even open your Word files. Why use caution? Several reasons:
- The message will likely be larger than it really needs to be. This is because Word documents are BIG. Why should you care? You should care because youre essentially forcing your recipients to receive and open oversized documents. Also emails with larger attachments take longer to send and longer to download.
- It’s possible that your recipient might not have Word. For example many people read their emails on their Treos Blackberries or cell phonesnone of which have Word.
- Many email programs wont allow Word documents to be opened directly and some won’t even allow Word documents to be saved to disk on account of the unfortunatelyfartoocommon rampant virusspreading that can be done via Word documents.
- Emails with Word attachments are much more likely to be filtered and marked as spam or potential viruses; meaning that its entirely possible your email wont even make it through to your recipient.
If there’s no need to send content in a Word document then it’s best to not do it. The important piece of information to take away here is that if youre sending just a small bit of information via email in a Word document its usually a better practice to simply paste your Word documents text directly into the body of your email.
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